Bring in your history

Start with your whole business, not an empty page.

You have years of families and sessions already. Connect your Google Calendar and every past and upcoming session comes in. Import your client list from the app you use now. bookbirdy matches them up, so every family has its kids, its notes and its full history from day one.

  • Every past and upcoming session from Google Calendar
  • Your client list from the app you use now
  • Matched into one place for you
The Bring in your history screen on a laptop: your calendar read, your client list imported, and a button that matches sessions to families

Why it helps

Up and running in an afternoon

No retyping years of clients and sessions. Connect, import, match, and your Families screen is already full.

Rebooking works from day one

Lifetime spend, who has not booked in a year, and birthdays coming up are right because the history is all there.

Nothing is guessed

A session is only linked when exactly one family fits, and what is left is yours to place. Nothing is overwritten.

Step one

Your calendar becomes your session history.

Connect Google Calendar and bookbirdy reads all of it: every past session and every one coming up, with the client's name, phone and details from the event. Personal events and time blocks are left out. After that it stays in sync on its own, and changes you make in bookbirdy go back to your calendar.

  • Past and upcoming sessions, back to 2015
  • Names, phones and details from each event
  • Stays in sync without you doing anything
The Bring in your history screen showing the calendar step and how many sessions were found

Step two

Your client list comes with you.

Pick the app your clients are in now: HoneyBook, Dubsado, Pixieset, 17hats, Táve, Session, Google Contacts or any spreadsheet. The wizard shows how to export, lines up the columns, shows exactly what will happen, and only then imports. Kids and birthdays, notes, labels and photo permissions come across when your file has them, and a second file of invoices brings payment history.

  • Guided export steps for each app
  • See what will happen before anything is saved
  • Safe to run twice, nothing is overwritten
The import wizard showing the steps to export a client file and an optional second file of payments

Step three

One tap marries them together.

bookbirdy links each session to the family it clearly belongs to: by email first, then phone, then name, and only when exactly one family fits. You see how many were linked and how. Anything left is listed with a box to pick the family, so nothing is guessed and nothing is lost.

  • Email, then phone, then name
  • Two families with the same name are never mixed up
  • An existing link is never changed
The Families screen on a laptop, full of families with their kids, last session and what they have spent

Then

Tell your families where to book.

Once everything is in one place, send one email with your new booking page. You see every family it goes to, change the words, and press Send. Families you have told are marked, so no one gets it twice.

  • Each family greeted by name
  • Unsubscribed families are never listed
  • You review and press Send
The I have moved screen on a laptop: a short email with your new booking page, and the families it will go to

What you end up with

Every family in one place

Names, kids, notes, labels and photo permissions, whichever app they came from.

Every session in its family

Past and upcoming sessions sit with the family they belong to.

Lifetime spend that is right

With payment history imported, spend and who is ready to rebook are right from the start.

Families to reach out to

Birthdays, mini regulars and families it has been a year since, from the first day.

A calendar that stays current

New sessions keep coming in on their own.

A checklist for your first week

Today shows what is left, like your contract, session types and payments.

Questions

Questions

Which calendars work?

Google Calendar. Connect it once and your sessions come in and stay in sync. Apple and Outlook calendars are not supported yet.

How far back does it go?

Everything on the calendar, from 2015 on, past and upcoming.

What if a session cannot be matched to a family?

It is listed on the same screen with a box to pick the family. Nothing is guessed, and a session is only linked when exactly one family fits.

Will it change families I already have?

No. Families are matched by email, and they only get what is missing. Importing the same file twice never doubles anything.

Can I bring payment history too?

Yes, if your app can export invoices or payments with each client's email. Each paid invoice becomes a past session.

Is it free to try?

Yes. Start free for 14 days with no card, bring in your history, and see your whole business in one place.

More features

Families and repeat clients

Know your families, and bring them back

Learn more

Booking and mini sessions

Booking pages and mini session days that fill themselves

Learn more

Contracts and questionnaires

Signed and answered while they book

Learn more

Payments

Deposits, balances and payment plans, paid to you

Learn more

Family pages

Each family's own page for everything

Learn more

Galleries

Share your photos in a layout you pick

Learn more

Automatic emails

Reminders, invoices and follow-ups that send themselves

Learn more

Session day and insights

Run the day from your phone, and see how the year went

Learn more

Plan, announce and grow

Plan your seasons, answer inquiries and post with ease

Learn more

The business side

The editing queue, taxes, expenses and an income goal

Learn more

Book the session. Build the relationship. Keep them coming back.

Whether you're booking your first family or your 500th, start free and see how it feels.

Try it free for 14 days

Free for 14 days. No card needed.